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Study Abroad Faculty Leaders

STUDY ABROAD FACULTY LEADER INFORMATION

Faculty must submit a Faculty Leader application online through our website in order to be considered for selection as a Faculty Leader.  The 2017 faculty leader application can be found by clicking here.  Faculty Leaders are selected by the Departmental Deans, the Director of Study Abroad and the Study Abroad Advisory and Curriculum Committee the summer before the academic year begins.  All Faculty Leaders are required to participate in faculty trainings, program marketing and student preparation throughout the academic year.

To obtain a copy of the 2015-16 JWU Study Abroad Faculty Leader Guides, please email Amy Ewen at amy.ewen@jwu.edu.


 
 
Overview:
JWU Summer programs typically rotate faculty and have one or two faculty leaders, one sole leader or one senior leader plus one new, who deliver 4.5-13.5 credits and various models apply to JWU faculty-led programs. In some cases, one faculty leader who coordinates with an international host; one or two faculty leaders sharing the course delivery and credit-load; the hybrid where one or two faculty leaders work with a program partner to deliver course content.

Faculty leader teams are encouraged to include a combination of different campuses or schools/colleges.

COMPENSATION and BENEFITS

Overloads: If you are delivering and grading academic content, you will receive overload pay. Pay is in accordance with individual faculty rank and the total number of overloads split between faculty leaders. The overload pay is typically delivered between multiple checks; the first payment appears two weeks after the start of the program. Overload is not tied to the number of students on the program.

Study Abroad administrative stipend: JWU will compensate you for the amount of work that goes into leading a study abroad program outside of the academic delivery. This stipend is based on the model and length of program and paid at program completion.

Additionally, for programs where faculty are not delivering the primary academic content, these faculty leaders will receive larger administrative stipends based on student enrollment because they do not receive an overload.

Modified per diem cash advance: Study Abroad staff determines an individual per diem based on the destination and provisions of each individual program. The cash advanced is received two weeks prior to departure.

 Covered expenses include:
  • Three meals a day (some meals are prepaid based on the program itinerary)
  • Incidentals (such as coffees, waters, snacks)
  • Limited personal calls
  • Round trip international flight, program housing, and program-related ground transportation.
STUDY ABROAD POLICIES
  • International flight dates or route can be modified to fit personal faculty needs. Study Abroad will cover the first $100. Any flight charges in excess of $100 are responsibility of the individual faculty.  Details must be coordinated with Study Abroad in advance of ticketing.
  • Spouse, family members, and other personal guests are not to participate in short term programs.
  • Be sensible regarding unnecessary, excessive expenses. Stay within the budget.
  • Significant changes to the itinerary and or budget require prior approval by Study Abroad.
Responsibilities/Activities of Each Faculty Leading a Program:
  • Represent program at Study Abroad Fairs in October and in January/February (6 hrs).
  • Prepare syllabus for each program course. Syllabi should be submitted to Academic Dean and Study Abroad at least one term in advance of program departure.
  • Coordinate, advertise, and hold 2 program specific information meetings in Oct/Nov and Dec/Jan (2 hrs).
  • Participate in program advisor training (3 hours split throughout the academic year)
  • Assist Study Abroad in developing and confirming detailed itineraries.
  • Plan industry visits and guest lecturers in conjunction with local host and Study Abroad.
  • Participate in Student Study Abroad Orientation (4 hrs).
  • Distribute versions of program itinerary to students starting at the Student Study Abroad Orientation and again as the itinerary is updated during the term prior to   departure. (The Study Abroad office does NOT do this.)
  • Assign academic/cultural pre-departure work to participants (required 10 hrs prior to departure).
  • Provide Study Abroad with student rooming lists in April.
  • Oversee all daily operations on the ground throughout the duration of the program.
  • Provide oversight for student code of conduct and study abroad participation agreement policies with the student group in cooperation with Study Abroad.  
  • Communicate directly with Study Abroad regarding any crisis or student concern.
  • Manage program expenses, keep all receipts, complete post program Actual Cash Expenses form.
  • Submit all necessary financial paperwork to Study Abroad within two weeks of returning to the US.
  • Provide a written overview of the program including constructive feedback for program improvement and development to Study Abroad.