JWU Study Abroad Faculty Leader
Application & Policies
Compensation and Benefits:
- JWU Summer programs typically rotate faculty and have one or two faculty leaders, one sole leader or one senior leader plus one new, who deliver 4.5-13.5 credits and various models apply to JWU faculty-led programs. In some cases, one faculty leader who coordinates with an international host; one or two faculty leaders sharing the course delivery and credit-load; the hybrid where one or two faculty leaders work with a program partner to deliver course content.
- Faculty leader teams are encouraged to include a combination of different campuses or schools/colleges.
*Please note: The faculty pay structure is in the process of changing. Details will be provided as soon as they are available. If selected to lead a program, you will not need to commit to leading until the new pay structure is finalized.*
- Overloads: If you are delivering and grading academic content, you will receive overload pay. Pay is in accordance with individual faculty rank and the total number of overloads split between faculty leaders. The overload pay is typically delivered between multiple checks; the first payment appears two weeks after the start of the program. Overload is not tied to the number of students on the program.
- Study Abroad administrative stipend: JWU will compensate you for the amount of work that goes into leading a study abroad program outside of the academic delivery. This stipend is based on the model and length of program and paid at program completion.
- Additionally, for programs where faculty are not delivering the primary academic content, these faculty leaders will receive larger administrative stipends based on student enrollment because they do not receive an overload.
- Modified per diem cash advance: Study Abroad staff determines an individual per diem based on the destination and provisions of each individual program. The cash advanced is received two weeks prior to departure.
- Covered expenses include:
- three meals a day (some meals are prepaid based on the program itinerary)
- incidentals (such as coffees, waters, snacks)
- limited personal calls
- Round trip international flight, program housing, and program-related ground transportation are covered by Study Abroad.
- International flight dates or route can be modified to fit personal faculty needs. Study Abroad will cover the first $100. Any flight charges in excess of $100 are the responsibility of the individual faculty. Details must be coordinated with Study Abroad in advance of ticketing.
Responsibilities/Activities of Each Faculty Leading a Program:
- Spouse, family members, and other personal guests are not to participate in short term programs.
- Be sensible regarding unnecessary, excessive expenses. Stay within the budget.
- Significant changes to the itinerary and or budget require prior approval by Study Abroad.
What Happens Next?
- Represent program at Study Abroad Fairs in October and in January/February (6 hrs).
- Prepare syllabus for each program course. Syllabi should be submitted to Academic Dean and Study Abroad at least one term in advance of program departure.
- Coordinate, advertise, and hold 2 program specific information meetings in Oct/Nov and Dec/Jan (2 hrs).
- Participate in program advisor training (3 hours split throughout the academic year)
- Assist Study Abroad in developing and confirming detailed itineraries.
- Plan industry visits and guest lecturers in conjunction with local host and Study Abroad.
- Participate in Student Study Abroad Orientation (4 hrs).
- Distribute versions of program itinerary to students starting at the Student Study Abroad Orientation and again as the itinerary is updated during the term prior to departure. (The Study Abroad office does NOT do this.)
- Assign academic/cultural pre-departure work to participants (required 10 hrs prior to departure).
- Provide Study Abroad with student rooming lists in April.
- Oversee all daily operations on the ground throughout the duration of the program.
- Provide oversight for student code of conduct and study abroad participation agreement policies with the student group in cooperation with Study Abroad. Communicate directly with Study Abroad regarding any crisis or student concern.
- Manage program expenses, keep all receipts, complete post program Actual Cash Expenses form. Submit all necessary financial paperwork to Study Abroad within two weeks of returning to the US.
- Provide a written overview of the program including constructive feedback for program improvement and development to Study Abroad.
1. Study Abroad will review the proposed Faculty-Led program portfolio and international Faculty Leader opportunities with our JWU academic partners and overseas partners.
2. The Deans of each academic college will work with Study Abroad to select candidates from the pool of applicants.
3. The Deans will offer the chosen faculty the opportunity to be a Faculty Leader for a specific summer Study Abroad Program
4. Faculty will work with Study Abroad to complete a Faculty Leader Contract, participate in program training, review, logistics and development.
Should you have questions please feel free to contact us:
Director of Study Abroad: Lisa McAdam Donegan, 401-598-2480
Program Coordinator, Study Abroad: Amy Ewen, 401-598-4370